BitBots.
An event planning, management, and tracking all-in-one solution for international get-together events.
Problem Statement
HR organizers and international participants face a fragmented and time-consuming business trip planning process, resulting in delays, miscommunication, and added expenses.
Problem Background
Organizing international business trips for remote teams is increasingly difficult, causing coordination issues, miscommunication, and inefficiencies.
Many organizations are transitioning to fully remote working opportunities with a younger workforce, pushing for better work/life balance. While remote working is great, it’s still important to have face-to-face time to help build strong relationships. Organizations are bridging this gap by hosting onsite get-togethers in locations around the world. However, the process of organizing these trips is challenging and time-consuming.
(Organizer)
(Participants)
Problem & Insight
Organizers face challenges coordinating schedules, tracking progress, and managing multiple tools.
Organizers struggle with coordinating everyone's availability, making the trip-planning process time-consuming and complex. Keeping track of participants' progress adds to the burden, and the use of multiple management tools further complicates their efforts to streamline communication and logistics. These pain points lead to inefficiency and delays in organizing successful business trips.
Participants struggle with unclear planning tasks and navigating various websites to complete trip steps.
Participants face confusion in the trip-planning process, unsure how to communicate their plans to organizers or what tasks they need to complete. Navigating multiple websites to manage different aspects of the trip adds to their frustration, leading to delays and inefficiencies. These pain points create a disjointed and stressful experience, reducing the overall effectiveness of trip coordination.
HMW Statement
How might we streamline the trip-planning process for organizers and participants by improving time coordination, simplifying task management, enhancing communication, and consolidating tools into a unified platform?
Design Solution
The solution provides organizers with tools to efficiently plan and manage events, while participants can complete event requirements through a step-by-step task list.
The design solution enables organizers to efficiently plan and manage events with integrated tools, streamlining the coordination process. For participants, the platform offers a step-by-step task list to ensure they complete all event requirements systematically. This approach simplifies both the organizing and participation aspects, enhancing overall event management.
Participants can use BitsBot to stay informed about upcoming events and seamlessly plan their trips by following the step-by-step guide created by organizers. This simplifies the process, ensuring participants know exactly what to do and when, while staying aligned with the event’s requirements.
(The landing page for participants)
(The task page for participants)